The Commissioners January 9th meeting started at 5:00 p.m. with a closed session for Boards & Commissions and Land Acquisition. Commissioner Corchiarino was not in attendance.
Council for Children and Youth
The Board unanimously agreed to reappoint Melinda Ray, Leann Rhodes and Julie Vallecillo to Council for Children and Youth. These terms will expire December 31, 2026.
Animal Control Commission
The Board unanimously agreed to appoint Jennifer Nowak as Chairperson and Robert Mueller as Vice Chairperson to the Animal Control Commission.
- Ms. Melinda Ray - Character Counts Coordinator presented an update to the Board and Commissioner Dumenil read the Character Counts Spotlight January 2024 – Kennard Alumni Association. The Character counts update highlighted a video of the 2023 accomplishments. Ms. Ray noted that 100% of classrooms have coaches and that they have coaches in all four middle schools. Character Counts currently has 109 volunteers and will also be awarding two $500 scholarships this year.
- Mr. Joe Candella, Board President and Ms. Maggie Thomas, Director of Operations and Program Development from VAMSA (Veteran and Military Support Alliance) presented an update to the board. The update highlighted a breakdown of the case makeup of the center as well as various support programs that the agency offers.
DEPARTMENT OF PUBLIC WORKS
- QACPS Administrative Office Building Update
Sealed bids were received by the Queen Anne’s County Board of Education on Wednesday, December 20, 2023 for the Queen Anne’s County Public School (QACPS) Central Office Building construction contract. The contract consists of site development and construction of a new 33,977 square-foot office building to be located at 115 Vincit Street in Centreville. Bids ranged from $15,804,401 to $24,355,042. The BOE awarded the construction contract to the low bidder, Doyle Construction of Rockville, MD, on January 3, 2024 in the amount of $15,804,401. A groundbreaking ceremony is tentatively scheduled for Thursday, February 22, 2024 at 3:30 p.m. Following approximately eighteen months of construction, it is anticipated that operations would transfer and the new facility be fully occupied in Autumn 2025.
- Systematic Replacement of Fleet Equipment – Tractor Mowers
The Roads Division recommended the purchase of two (2) John Deere 5105M Utility Tractors with Alamo mowers, from Atlantic Tractor, of Queen Anne, MD, in the amount of $282,340.34, via the Sourcewell Contract #082923-DAC (PG 1P CG 70). As part of this purchase, unit #0509, a 1998 Massey Ferguson 283 and unit #0583, a 2001 New Holland 6610, with 1,916 and 3,452 hours, respectively, will be disposed of via Gov Deals. This purchase was programmed in FY 2024 and adequate funding is available in the FY2024 Capital Equipment Budget.
- Southern Kent Island – Phase 4 Community Mains Installation Construction Bid Results and Recommendation of Award
On December 5, 2023 sealed bids were received for the installation of the community mains to service the Southern Kent Island – Phase 4 service area (Chesapeake Estates, Sunny Isle of Kent, Matapeake Estates subdivisions as well as the community of Batts Neck/Normans).
ECM Corporation – Annapolis Junction, MD $ 1,744,450.00
Schummer – Mayo, MD $ 1,948,117.00
Teal Construction – Dover, DE $ 2,030,000.00
ECM Corporation completed SKI Phase 2’s community mains as well as the more recent Chester West Water main project. Staff recommends the conditional award of the construction contract to ECM Corporation in the amount of $1,744,450 with the condition being the review and approval of the bid by the Maryland Department of the Environment.
- Equipment Purchase – Kubota 4WD Tractor
The Department of Parks and Recreation recommended the purchase of one Kubota 4WD Tractor from Hoober, Inc in Middletown, Delaware for $36,800.00, utilizing government discount pricing. This will replace a 1985 tractor. Adequate funding is available in the FY24 Capital Equipment account.
- Equipment Purchase – Woods Batwing Mower
The Department of Parks and Recreation recommended the purchase of one Woods Model Batwing Mower from Hoober, Inc in Middletown, Delaware for $24,950.00, utilizing government discount pricing. This will replace a 2006 batwing mower. Adequate funding is available in the FY24 Capital Equipment account.
- Equipment Purchase – 2023 Chevrolet Silverado Truck
The Department of Parks and Recreation recommended the purchase one 2023 Chevrolet Silverado 1500 2WD Regular Cab Truck from Hertrich Fleet Services, Inc in Milford, Delaware for $29,989.00, utilizing government incentive pricing and a Howard County discount. This will replace a 2006 Chevy 2500 truck that was taken out of service due to the truck intermittently shutting off. Adequate funding is available in the FY24 Capital Equipment account.
- Equipment Purchase – Dump Truck Body Replacement
The Department of Parks and Recreation recommended to contract Dejana of Baltimore, Maryland to remove and replace the dump body of a 2013 Ford F450 Dump Truck for the amount of $22,650. The current dump body is not usable however the rest of the truck has no mechanical issues. By replacing just the dump truck body it would save the County from purchasing a new Dump Truck for $140,000. Adequate funding is available in the FY24 Capital Equipment account.
- Equipment Purchase – Zero Turn Gas Mowers
The Department of Parks and Recreation recommended the purchase of four (4) 2023 Zero Turn Gas Mowers from Preston Power Sports in Easton, Maryland for $55,984.00, utilizing county government discount. These will replace a 2004, 2005, 2006, and 2007 zero turn mowers. Adequate funding is available in the FY24 Capital Equipment account.
- Equipment Purchase – 2023 Zero Turn Diesel Mower
The Department of Parks and Recreation recommended the purchase of one 2023 Zero Turn Diesel Mower from Preston Power Sports in Easton, Maryland for $19,375.81, utilizing county government discount. This will replace a 2012 John Deere zero turn mower with high hours. Adequate funding is available in the FY24 Capital Equipment account.
- Recreation Center Feasibility Study Contract
The Department of Parks and Recreation is recommending to award BerryDunn the contract for the Recreation Center Feasibility Study, for the amount of $179,823. On November 22, 2023 eight proposals were received, then evaluated by a review panel and by the department. Funding shall come from the Rec Center Capital Project account #49005 in the amount of $100,000. The remaining balance of $79,823 shall come from the Davidson Property Capital Project.
- Budget Amendment Policy and Procurement Policy Revisions
Two policy revisions were submitted for approval - 400-013 Budget Amendment Policy and 400-010 Procurement Policy. The Spending Affordability Committee and our independent auditors recommended and approved the changes to the policies which provide for higher administrative approval thresholds for budget amendments and budgeted procurements.
- Draft County Ordinances for Conveyance to the Planning Commission
Three County Ordinances were presented to the board for conveyance to the Planning Commission for investigation and recommendation.
Ordinance #24-01 – § 14:1-49 Non-water Dependent Structures on Piers and § 14:1-11 Definitions. To add provisions to allow for non-water dependent structures on State or private wetlands within the Critical Area while meeting specific standards. Add definition of non-water dependent projects and piers.
Ordinance #24-02 – § 18:1-18 Camping Cooperative and § 18App-1 Definitions.
To add a camping cooperative as a permitted use and bulk standards to include minimum site area and setbacks in the Suburban Residential (SR) Zoning District. Add a definition of camping cooperative to § 18App-1.
Ordinance #24-03 – § 18:1-41 Piers (Extensions).
To amend provisions for piers to require a Board of Appeals approval of an application for a variance to seek a length greater than 150 feet. Currently, this requires a conditional use approval by the Board of Appeals.
APPROVED 4-0 to send all three (3) proposed Ordinances to the Planning Commission
- Sponsorship of Upper Shore Regional Council for Primary Liability Insurance Coverage
Susan O’Neill, Executive Director of the Upper Shore Regional Council (USRC) is in the process of obtaining Primary Liability Insurance Coverage through the Local Government Insurance Trust (LGIT). The Director of Communication and Member Services from LGIT stated that the Upper Shore Regional Council does qualify for insurance however they must have a sponsor. Ms. O’Neill requested a letter of sponsorship stating that the USRC is considered a “public entity” within our region.
- 2011 Comprehensive Water and Sewerage Plan Amendment 11-20 – Public Hearing Decision
A public hearing was held on Tuesday, November 28, 2023 to discuss one text amendment and one map amendment.
TOWN OF CENTREVILLE – WASTEWATER TREATMENT PLANT EXPANSION
This text amendment reflects a request to increase the wastewater treatment capacity at the Town of Centreville’s wastewater treatment plant. The wastewater treatment plant currently has a permitted capacity of 542,000 gallons per day and utilizes groundwater discharge via spray irrigation on a seasonal basis on its lands located at 751 Hope Road (April 1 through November 30) and a surface water discharge into Gravel Run stream the remainder of the year (December 1 through March 31).
This amendment seeks to increase the capacity to 1,000,000 gallons per day with the increase in capacity being surface water discharged year-round. In order to accommodate this surface water discharge increase, the current wastewater treatment plant outfall point is proposed to be extended from its current location within the Gravel Run stream (immediately adjacent to the wastewater treatment plant) to a new point directly into the Corsica River. The existing spray irrigation facility will remain in operation seasonally at its current capacity.
NORTHWEST CHESTER WATER MAIN EXTENSION (additional properties)
This map amendment adds two properties to those properties which were already upgraded via amendment 11-18. This will upgrade the water service area map designations from W-3 to W-2 for Tax Map 57 Parcels 143 and 356, located at the intersection of Main Street and Shopping Center Road, to allow those properties to connect to water when they so desire.
It was motioned to approve the Town of Centreville’s request to increase their overall wastewater treatment capacity by 458,000 from 542,000 gallons per day to 1,000,000 gallons per day and require the Town to return to amend the Comprehensive Water and Sewerage Plan once a more definitive plan has been tentatively approved by MDE on the means of disposal of the 458,000 gpd of new capacity effluent.
It was motioned to approve the amended Chester Water Service Area map to include Tax Map 57 Parcels 143 and 356.
- Plumbing and HVAC Minutes November 2023
- Davis, Moore, Shearon & Associates – Major Site Plan
- Davis, Moore, Shearon & Associates – Major Site Plan